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Large Global Event


The Organization

A leading global technology company that manufactures and sells hardware, software, and other high-technology services. The organization hosts multiple corporate, sales, and leadership events throughout the year inviting employees, suppliers, and VIPs.

The Challenge

An annual global sales conference hosted in Las Vegas had over 16,000 attendees, with people traveling in from 89 countries. As health and safety practices continue to change, it was important to not only track vaccine status but also add a COVID testing requirement pre-entry. Attendees would only be allowed to pick up their badges within 24 hours of providing a negative test result. This created both logistical and financial challenges associated with testing so many people in real time. Further, strict privacy rules required medical data and status was not viewed by anyone within the organization.

The company needed a flexible partner to provide best practices, scalable support services, and easy-to-use technology to overcome the logistical and security challenges.

The Solution

After due diligence, the company selected CLEARED4 to meet the needs of processing and securing attendee health data for their first global event since the start of the pandemic. CLEARED4’s ability to provide strict privacy protocols, an automated platform, and near real-time data validation was a deciding factor since the staff was not allowed to view the data, nor had the resources to process thousands of records quickly and accurately.


Key benefits from their global event: 

- Verified 95% of attendees’ self-test results in under 30 minutes - most within 120 seconds
- Processed over 16.5K tests from 89 countries in less than 48 hours


Dramatically reduce health and safety overhead at your next event with CLEARED4’s powerful admin tools within the Communications Command Center.

CLEARED4 is the global leader in events for COVID test and vaccine management. Ensure safe attendance with automated messaging, dynamic rules engines, integrated access control and real-time dashboards to prevent outbreaks.

“CLEARED4 worked seamlessly with our testing providers, the event planning team, and the security team to help put all the details in place. With a strict policy that all COVID test results remain private, we relied on CLEARED4 to review and verify every result. Thanks to the CLEARED4 team, we were able to host a successful conference and keep our employees safe.”

Robert A. |  Event Planning Lead

The Benefits

With no app to download, guests were able to register into CLEARED4’s portal easily via computer, phone, and tablet. After the initial invitation from the company, more than 16,000 attendees registered well ahead of the event within 24 hours of badge pick-up. Attendees would upload pre-approved antigen and molecular tests as well as local test provider results from both overseas and domestically. Documents were uploaded 24x7, sometimes at a rate of more than 1,000 per hour. CLEARED4’s managed service program reviewed the data in real time, facilitating the health management of all attendees in a safe and efficient manner.


Event teams could gauge progress prior to and during the event, optimizing the on-site testing resources needed at the venue with anonymized data from the CLEARED4 platform. After the event, the client was provided with detailed reports on usage, and a post-event survey for attendees to track any subsequent outbreaks. All this ensured the agreed health and safety protocols were strictly adhered to and that any potential risks were identified and mitigated.

CLEARED4 executed 16,344 test validations over the registration weekend, flagging 9 positive tests that had been registered as negative and catching numerous fake, doctored and made-up test results as well. The combined effort resulted in a COVID-free event, refusing access to potential outbreaks and a successful outcome for the client.

CLEARED4’s HIPAA-compliant platform and powerful insights offered the customer a high level of confidence to solve their health & safety concerns for a critical global event. CLEARED4 processed over 16,000 attendees streamlining the health & safety process and allowing organizers to focus on the event itself. The event was executed smoothly, without incident, and with a seamless attendee experience. Importantly, this approach flagged and rejected several positive test cases preventing an outbreak while ensuring on-site testing facilities were optimized to reduce the overall operational and financial burden of managing this global event safely.


Beyond COVID - Safe Spaces & Events.

CLEARED4 is helping trade shows and industry organizations get back to business. A critical step is to manage event health and safety by using a platform that can accommodate health data from international exhibitors, participants and workers and that follows privacy requirements from global regulators (e.g., HIPAA, GDPR).

CLEARED4 COVID-19 Safety Modules

✓  Customizable: We can quickly adapt to each client use case and pain point 

✓  Privacy compliant: We comply with global privacy regulations (HIPAA, GDPR, FEFRA) 

✓  Fast: Our automated solutions operate in real time, be up and running in days

✓  Frictionless: We can integrate with any IT system (HR, building/venue access, etc.) and can operate on any device - no app to download, no passwords to remember

✓  Proven: With over 2 million active users worldwide, we are preventing outbreaks/business disruption, maintaining operational continuity and productivity

CLEARED4’s platform seamlessly customizes rules for different locations that give organizations the option to create specific settings. A CLEARED4 Zone can handle a variety of scenarios such as visitors or employees, geography or location, and remote or onsite groups of people. Zones make it easy to manage your events, stay compliant, minimize outbreaks, and provide a safe working environment.

We understand the importance of safety for all attendees as well as your business’s reputation. CLEARED4 has the most advanced and configurable vaccine booster management platform available, ensuring your event can meet any rules to match government, regional, or corporate mandates.

Customer Success Stories

Let us show you what CLEARED4 can do for your company by checking out our customers success stories.

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CLEARED4 is the leading technology in keeping offices open through health and safety compliance. Our tools allow team members to see who is where and when, in real-time. 

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